April
Regular Meeting April 1 , 2008
Regular Meeting
Tuesday April 1, 2008
The Board of Supervisor met in Session on the above date with the following members present: Condon, Dencklau, Lizer, Motl and Nolting. Absent: None.
Moved by Condon, seconded by Dencklau to approve minutes of March 25, 2008, regular meeting. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file Drainage Repairs in D.D.#197. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve salary increase for Ken Hays, CPC Assistant, to $24.01 per hour, effective March 5, 2008; and Meghan Pingel, Case Manager to $17.45 per hour, effective March 17 2008, per recommendation of Irene Blair. Motion carried unanimously.
Moved by Nolting, seconded by Condon to receive and place on file Tower/Structure/Equipment Removal Bond for Three Eagles Communication, Inc. Motion carried unanimously.
Moved by Condon seconded by Dencklau to receive and place on file Manure Management Updates for Tom One/Mac One, in Section 6, Roland Township and Sparboe Farms, Inc. in Section 11, Jackson Township and Section 14, Deer Creek Township. Motion carried unanimously.
Moved by Dencklau seconded by Motl to receive and place on file Webster County Audit Report and Financial Statements for fiscal year ending June 30, 2008. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign Byrne-Jag Program Funding Grant Application for Federal Fiscal Year 2008, for Community & Family Resources. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Nolting, seconded by Condon to receive and place on file 18-month wage adjustment for Scott Licht, Class C Equipment Operator to $18.51 per hour effective April 9, 2008. Motion carried unanimously.
Moved by Condon, seconded by Dencklau to approve purchase of two tandem axle trucks with snowplow equipment from Don’s Truck Sales Fairbank, Iowa at a total cost of $284,415.00, which is based on the unit pricing of their low bid approved on February 26, 2008; and will be purchased after July 1, 2008.
The following quotations were received for carpet cleaning and window treatments for Webster County
Community Services offices:
Carpet Cleaning
Servicemaster $560.00
Cynde’s Custon Carpets & Interiors $760.00
Vertical Blinds
Builder’s Showcase Studio $6,428.57
Sue’s Draperies $7,050.00 Solid Fabric
Sue Draperies $8,800.00 Textured Fabric
Moved by Motl, seconded by Nolting to approve quote submitted by Builders Showcase Studio in the amount of $6,428.57 for window treatment and quote submitted by Servicemaster for carpet cleaning in the amount of $560.00 and further to allow Servicemaster to cleanup area following the construction project for an amount not to exceed $240.00. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign MH/DD Provider Contract with Dallas County Care Facility. (Copy on file in CPC’s office). Motion carried unanimously.
Moved by Nolting, seconded by Condon to allow claims. Motion carried unanimously.
Moved by Condon, seconded by Dencklau the meeting adjourned. Motion carried unanimously.
Regular Meeting April 8 , 2008
Regular Meeting
Tuesday April 8, 2008
The Board of Supervisor met in Session on the above date with the following members present: Condon, Dencklau, Lizer, Motl and Nolting. Absent: None.
Moved by Condon, seconded by Dencklau to approve minutes of April l, 2008, regular meeting. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file Drainage Repairs in Joint Drainage District #70 Webster and #95 Calhoun. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve employment of Connie Nabholz and Michael Ackerman, Peer Staff for Friendship Center, effective April 8, 2008, on an hourly basis at the rate of $7.25 per hour. Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve Class C Beer Permit Application for This N That Country Store. Motion carried unanimously.
Moved by Condon, seconded by Dencklau to approve and authorize Chair to sign Quit Claim Deed to Zella Thompson for a parcel of land in the Northwest Quarter of Section 15, Township 90, Range 28, per public hearing held on March 25, 2008. Motion carried unanimously.
Moved by Dencklau, seconded by Motl approve the following Webster County Purchasing Card Policy:
WEBSTER COUNTY PURCHASING CARD POLICY
Policy
This policy lists the procedures for using Webster County purchasing cards on behalf of the county for making daily operational purchases as well as paying for approved travel expenses when on County business as outlined in Procedures/Requirements 4.
The three primary goals of this policy are to consolidate County purchases onto one card and thereby eliminate numerous cards held in the County’s name at multiple retailers, allow the County to do business with vendors who no longer allow purchase order payments and now require credit card, and finally to take advantage of cost-saving opportunities by being able to purchase on the Internet and through catalogs, as this practice is much more prevalent than in past years.
Scope
This policy applies to all departments that currently use or could potentially use credit cards such as MasterCard or Visa, or account cards such as Sears, Office Max, or various gas cards for future County purchases.
Procedures/Requirements
1.) CARD DISTRIBUTION: Department Heads and Elected Officials will be responsible for distributing County purchasing cards to employees as needed and will assume responsibility for those employee’s purchases as well. Before receiving and /or using a county purchasing card, employees will sign a Webster County purchasing card agreement setting forth their obligations under this program. This release will need to be signed semi-annually by all employees who take possession of a purchasing card or by an employee checking out a card from the department each time it is used.
2.) CREDIT LIMIT.Wells Fargo will establish the initial spending limit per card and per transaction as recommended by the Board of Supervisors. Only through written justification by the department head or elected official will the credit limit or transaction limit be adjusted with the Board of Supervisors approval.
3.) COMPETITIVE BIDDING. Purchasing cards should not be used to make purchases that under normal circumstances would require a competitive bid. All competitive bidding procedures will remain in place. If the need for expenditure over $500 arises, pre-authorization should be obtained for the purchase from the Department Head or Elected Official over that area to be sure that the purchase is not for something that would normally have been bid.
4.) TRAVEL USAGE. Purchasing cards can only be used in paying for eligible travel expenses as noted below. All per diem amounts and restrictions within the travel policy are still applicable. Any other use while traveling is prohibited.
Motel/ Hotel expenses and guarantee of reservation
County car expenses
Meal’s as authorized in employee hand book
Airline reservations
Registration Fees
Car rental with prior approval from the Department Head
5.) PERSONAL USE PROHIBITED. Employees are prohibited from using County purchasing cards for personal expenses. Even if the employee intends to reimburse the County later, it is still prohibited. Charging personal expenses on County cards is a misuse of County funds and will result in disciplinary action or termination.
6.) SUPPORTING DOCUMENTION. Department Heads and Elected Officials are responsible for ensuring that payment vouchers include supporting documentation such as receipts, invoices, etc, when turned into the Auditor’s office for payment. The County’s standard claim form should still be used. Each purchasing charge should be listed separately on the claim form along with a description to avoid late fees. Claims will not be paid without supporting documentations.
7.) CONTEST CHARGES. If charges appear on the purchasing card statement that should not be there the department head or elected official should notify the Wells Fargo. If needed to avoid late fees, etc., the statement can be paid in full. When the disputed charges have been resolved, a credit to the account will appear on the next monthly statement.
8.) LOST CARDS. If a purchasing card is lost, the department head or elected official should notify Wells Fargo immediately.
9.) SURRENDER OF CARDS. When changing departments or ending employment with the county, purchasing cards should be turned into the Department Head or Elected Official, or to the Board of Supervisors. If requested by the Department Head or Elected Official for any reason, the card must also be turned in. Use of the purchasing card or its account number for any purpsose after it is turned in is prohibited.
10.) SUMMARY. These are overall guidelines for Webster County. Departments may implement more restrictive policies and procedures. These guidelines and procedures cannot cover every possible situation that may occur in using County credit cards. Always use common sense and good judgment as you are acting as an agent for Webster County.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign Change Order No. 1, increasing the Contract with Rojohn Home Improvements Inc. $483.00 for the Webster County Community Services Project. Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve and adopt 2009 Fiscal Year Secondary Road Budget and Five Year Construction Program. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Condon, seconded by Dencklau to approve and authorize Chair to sign contract to purchase land from James W. Ganeff and Wanda R. Ganeff for new Lehigh maintenance facility in the Northwest Quarter of Section 7, Township 87, Range 27 (Webster Township). Motion carried unanimously.
Moved by Dencklau, seconded by Motl to approve proposal from B & W Control Services for roadside tree and brush control in 2008. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl the meeting adjourned. Motion carried unanimously.
Regular Meeting April 15 , 2008
Regular Meeting
Tuesday April 15, 2008
The Board of Supervisor met in Session on the above date with the following members present: Condon, Dencklau, Lizer, Motl and Nolting. Absent: None.
Moved by Condon, seconded by Dencklau to approve minutes of April 8, 2008, regular meeting. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file Drainage Repairs in D.D.#48. Motion carried unanimously.
Moved by Motl, seconded by Nolting to receive and place on file salary increases for Child Support Recovery as follows: Vickie Claude to $1,933.49 per pay period effective April 19, 2008 and Angela Harrison to $1,896.85 per pay period effective April 26 2008. Motion carried unanimously.
Moved by Nolting, seconded by Condon to accept resignation of Pamela Crouch, Office Manager for Webster County Community Services, effective April 21, 2008. Motion carried unanimously.
Moved by Condon seconded by Dencklau to approve and authorize Chair to sign Application and Award Acceptance for the FY2008 Byrne/Jag Direct Grant. (Copy on file in Auditor’s Office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file County Recorder’s Report of Fees Collected for period ending March 31, 2008. (Copy on file in Auditor’s Office). Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve request of Webster County Treasurer to abate un-collectible delinquent taxes on the following Computer/Machinery and Equipment:
Parcel | Amount |
for the years
|
||
---|---|---|---|---|
1 | 01000-0010889001 |
$34,836.00
|
1987-1998
|
machinery/equipment |
2 | 01000-0720853005 |
$394.00
|
1997-1999
|
computer |
3 | 01000-0720853041 |
$982.00
|
1997-1999
|
computer |
4 | 01000-0720853058 |
$76.00
|
1999-2000
|
computer |
5 | 01000-0720853070 |
$178.00
|
1999-2000
|
computer |
6 | 01000-0730431902 |
$86.00
|
1999
|
computer |
7 | 01000-P000021000 |
$302.00
|
1999
|
computer |
8 | 01000-P000191000 |
$124.00
|
1998-1999
|
computer |
9 | 01000-P000285000 |
$446.00
|
1995
|
computer |
10 | 01000-0728853002 |
$318.00
|
2000
|
computer |
Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve resolution for temporary road closure of Dakota Avenue from 230th to 240th Street between Sections 9 and 10 Fulton Township for Highway 20 road construction. Motion carried unanimously.
Moved by Condon, seconded by Dencklau to approve resolution for temporary road closure of Fairbanks Avenue from 205th and 210th Street between Sections 25 and 26 Fulton Township for repairs to bridge over railroad crossing. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file employment status change for Brian Henderson to regular full-time employee with eleven weeks of unpaid leave effective May 8, 2008 at a salary of $45,645.00 per pay scale and step of the Engineer’s office salary schedule. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign utility permit application from MidAmerican Energy to set poles and extend overhead electrical service along the west side of National Avenue north of 140th Street to 1386 National Avenue. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve and authorize Chair to sign utility permit application from Lehigh Valley Cooperative Telephone Association to bury telephone cable along several miles of roads to upgrade their Lehigh exchange. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Condon, seconded by Dencklau to allow claims. Motion carried unanimously.
Moved by Dencklau seconded by Motl the meeting adjourned. Motion carried unanimously.
Regular Meeting April 22 , 2008
Regular Meeting
Tuesday April 22, 2008
The Board of Supervisor will meet in Session on the above date with the following members present: Condon, Dencklau, Lizer, Motl and Nolting. Absent: None.
Moved by Condon, seconded by Dencklau to approve minutes of April 15, 2008, regular meeting. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file the following Drainage Repairs: D.D.#197 and D.D.#354. Motion carried unanimously.
Moved by Motl, seconded by Nolting to receive and place on file resignation of Kittie Webster, RN, Webster County Health Department effective May 2, 2008. Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve employment of Robert Constable and Thomas McDonald, Part-time Peer Staff for Friendship Center at the rate of $7.25 per hour, effective April 23, 2008. Motion carried unanimously.
Moved by Condon, seconded by Dencklau to receive and place on file Sheriff’s Report of Fees Collected for the period ending March 31, 2008. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl to approve and authorize Chair to sign Lease Agreement with Key Equipment Finance Inc. for Copier/Printer/Scanner in Webster County Auditor’s Office. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign Webster County Health Bio-Emergency Response Plan. (Copy on file in Webster County Health Department). Motion carried unanimously.
Moved by Nolting, seconded by Condon to approve and authorize Chair to sign Application for FY09 Local Public Health Services Contract. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Condon, seconded by Dencklau to authorize cancellation of vending machine contracts with Webster County Iowa effective May 1, 2008 and approve Webster County Employee Committee. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to approve the following applications for open prairie, rivers and streams, forest cover, recreation lakes and residential wildlife habitat as exempt property per Board Resolution on April 12, 1983; and receive and place on file Native Prairie tax exemptions.
2007 - TAX EXEMPTION |
|||||
|
|
|
|
|
|
|
OPEN |
RIVERS & |
FOREST |
RECREAT. |
Res. Wildlife |
NAME |
PRAIRIE |
STREAMS |
COVER |
LAKES |
Habitat |
Anderson, Viola |
7.83 |
|
|
|
|
Applegate, Mark |
5.52 |
|
|
|
|
Applegate, Mark |
|
1.20 |
|
|
|
Clarken, Edward |
|
|
20.30 |
|
|
Cooper, Dennis |
|
10.00 |
|
|
|
Countryman, David |
40.00 |
|
|
|
|
Deal, Al |
2.50 |
|
|
|
|
Dischler, Jerry |
33.00 |
|
|
|
|
Dodger Sportsman Group,LLC |
50.00 |
|
|
30.00 |
|
Donney, Tom |
2.50 |
|
|
|
|
Doyen, Donald |
|
45.00 |
|
|
|
Hoover, Carrie |
|
8.00 |
|
|
|
Kahl, William/Heck,Sherian |
|
|
13.50 |
|
|
Larsen Lewis/Doggy,Dale |
5.80 |
|
|
|
|
Law, Genavee |
8.50 |
1.40 |
|
1.50 |
|
Leo McCabe Rev. Trust |
7.80 |
|
|
|
|
Mitchell, Cecilia |
67.00 |
|
|
|
|
Patz, Donald |
|
8.00 |
|
|
|
Patz, Donald |
20.80 |
|
|
|
|
Patz, Laura |
|
|
8.40 |
|
|
Peterson, Dale |
|
|
1.70 |
|
|
Peterson, Janice |
9.90 |
|
6.70 |
|
|
Sindlinger, Ray |
27.16 |
|
|
|
|
Weiss, Donald/Weiss Heirs |
3.00 |
|
|
|
|
Totals |
291.31 |
73.60 |
50.60 |
31.50 |
|
Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve Tax Exempt Status for Wildlife Habitat under Slough Bill enacted in1982 as follows:
Wildlife Habitat: |
|
Wilkinson, Wilford |
2 |
Martinson, Gordao, Etal |
1 |
Myers, Alice |
1 |
Wooters, Shirley |
1.3 |
Jordison Ray&Betty |
3 |
Behrends, Nathan |
1 |
Johnson, Richard |
2 |
Moved by Nolting, seconded by Condon to approve and authorize Chair to sign utility permit application from MidAmerican Energy to bury approximately 2620 feet of 12-inch natural gas distribution main along the west right of way of Hayes Avenue from Iowa Highway 7 to the Tate & Lyle Facility. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Condon, seconded by Dencklau to approve and authorize Chair to sign permit application from Marlin Geisler to install 12-inch subsurface tile drain across 330th Street between Sections 29 and 32, Roland Township immediately east of the North Quarter Corner of Section 32. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl the meeting adjourned.
Regular Meeting April 29, 2008
Regular Meeting
Tuesday April 29, 2008
The Board of Supervisor met in Session on the above date with the following members present: Vice-Chairman Condon, Dencklau, Lizer, Motl and Nolting. Absent: Chairman Lizer.
Moved by Dencklau, seconded by Motl to approve minutes of April 22, 2008, regular meeting. Motion carried unanimously.
Moved by Motl, seconded by Nolting to receive and place on file the following Drainage Repairs: D.D.#34 D.D.#2, D.D.247 Webster & #7 Humboldt, D.D.#61 and D.D.#69. Motion carried unanimously.
Moved by Nolting, seconded by Dencklau to approve employment status of Matthew Webb, Correctional Officer to Full-time at the rate of $11.74 per hour, effective May 5, 2008. Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file resignation of James Skelly Correctional office, effective April 18 2008. Motion carried unanimously.
Moved by Motl, seconded by Nolting to rescind motion made at regular meeting on April 15, 2008, to accept resignation of Pamela Crouch, Office Manager for Webster County Community Services, effective April 21, 2008. Motion carried unanimously.
Moved by Nolting, seconded by Dencklau to approve Job Description change from Vegetation Technician to Vegetation Specialist reflecting the Weed Commissioner duties. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl to approve and authorize Chair to sign 28E Agreement with the Iowa Department of Natural Resources to employ a shared Naturalist Position to provide environmental education in Webster County. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign agreement with Johnson Controls for Repairs for various Building Projects. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Nolting, seconded by Dencklau to receive and place on file Region V Hazardous Materials Response Commission Audit Report for period ending June 30, 2007. (Copy on file in Auditor’s office). Motion carried unanimously.
Moved by Dencklau, seconded by Motl to receive and place on file bond of Dayton Farm Drainage, Inc for installation of septic systems. Motion carried unanimously.
Moved by Motl, seconded by Nolting to approve and authorize Chair to sign contract documents with Fort Dodge Asphalt on Project FM-CO94(72)-94-55 for road improvements on Route P29 from Greene County Line north 13.5 miles to Highway 20. (Copy on file in Engineer’s office). Motion carried unanimously.
Moved by Nolting, seconded by Dencklau to receive and place on file 6-month salary increase for Angela Roderick to $29,447.34, effective May 19, 2008, per office manager’s schedule. Motion carried unanimously.
Moved by Motl, seconded by Nolting to allow claims. Motion carried unanimously.
Moved by Dencklau, seconded by Motl the meeting adjourned. Motion carried unanimously.