November

The Board of Supervisors met in Session on the above date with the following members present:  Singer, Dencklau, Peterson, Condon and Fletcher.   Absent:   None.

Moved by Peterson, seconded by Condon to approve minutes of the October 30, 2012 regular meeting.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file the following Drainage Repairs:  D.D.#234; D.D.#229; and D.D.#69, Lateral 2.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve salary adjustment for Malinda Jacobs to $14.14 per hour, effective October 24, 2012 per labor agreement. Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to accept and place on file resignation Bruce Johnson, Community Services, effective October 30, 2012 and Kimberly Shineflew, Community Services, effective October 25, 2012.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve wage increase for Christopher O’Brien to $55,774.71, effective October 13, 2012.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file Veteran Affair’s Report of Persons Served for period ending September 30, 2012 and General Assistance’s Report of Persons Served for period ending September 30, 2012. (Copies on file in Auditor’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to adopt Resolution Directing the Acceptance of a Proposal to Purchase $1,345,000 General Obligation Capital Loan Notes, Series 2012. (Copy on file in Auditor’s office).    Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to table action on the extension of Christmas Holiday to include all day December 24 and 25, 2012 (Christmas Eve and Christmas Day) this year due to Holiday following on Monday.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to cancel Board of Supervisors’ regularly scheduled meeting on December 25, 2012 and January 1, 2013 due to Christmas Day and New Year’s Day holidays and further to set January 2, 2013 at 10:00a.m. as the time and date for the Re-organizational meeting and regular session.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file appointment of Kit Hovey, Badger Township Clerk to fill vacancy.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve lease agreement for copier in Treasurer’s office, per recommendation of County Treasurer.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to receive and place on file Manure Management Plan Update for John Field in Section 28, Elkhorn Township. (Copy on file in Auditor’s office). Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve temporary road closure of Indiana Avenue between 130th and 140th Streets for replacement of cross road culvert and associated improvements in Drainage District #195.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file salary increase for Angela Roderick to $41,257.44, effective November 19, 2012, per office manager’s salary schedule. Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to allow claims.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to adjourn the meeting. Motion carried unanimously.

The Board of Supervisors met in Session on the above date with the following members present:  Dencklau, Peterson, Condon and Fletcher.   Absent:   Singer.

Moved by Condon, seconded by Fletcher to approve minutes of the November 6, 2012 regular meeting.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to receive and place on file the following Drainage Repairs:  D.D.#21 and D.D.#151.  Motion carried unanimously.

Moved by Dencklau, seconded by Condon to approve the hiring of Sarah Feldman, for the position of Targeted Case Manager effective November 26th at the entry level hourly wage of the TCM scale ($36,000.00).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to hire Gary Sires and Winada Fleig at a wage of $7.25 starting November 14, 2012; and Debbie Schmitt at a wage of $7.25 starting November 19, 2012 for the Friendship Center.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to give notice to Iowa Association of Counties to end Webster County Case Management’s enrollment in County Case Management Services effective June 30, 2013 for Targeted Case Management technical assistance.  Motion carried unanimously.

Moved by Dencklau, seconded by Condon to accept and place on file the resignation of Thomas Dorsey, Veteran Affairs effective November 6, 2012.  (Mr. Dorsey filled in for Russ when he was on leave of absence).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file 18-month wage increase to $20.95 per hour for Luke Hubbell, effective November 26, 2012, per labor agreement.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to receive and place on file Manure Management Plan Update for Dallas Thomas in Section 11, Cedar Township, Calhoun County. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Condon to approve Class C Liquor License Application for Willow Ridge Golf Course. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to extend Christmas Holiday to include all day December 24 and 25, 2012 (Christmas Eve and Christmas Day) this year due to Holiday falling on Monday.  Ayes: Condon and Dencklau.  Nays:  Fletcher.  Motion carried.

Moved by Fletcher, seconded by Dencklau to approve and authorize Chair to sign Amendment to Contract with Mid Iowa Development Association (MIDAS) Council of Governments and Webster County for administrations of FEMA Buyout Program. (Copy on file in Auditor’s office).  Motion carried unanimously.

A Public Hearing was held on final consideration on the Adoption of Webster County Ordinance No. 049, an ordinance readopting the existing County Code and repealing certain portions therein.  No written or oral objections were heard; therefore the Chair closed the public hearing.

Moved by Dencklau, seconded by Condon to approve final consideration and approve adoption of Webster County Ordinance No. 049, an ordinance readopting the existing County code and repealing certain portions therein; and further direct the County Auditor to publish said Ordinance 049. Roll call vote:  Ayes – Peterson, Condon, Fletcher and Dencklau.  Nays – none.  Motion carried.

A Public Hearing was held on the first consideration of the adoption of Webster County Ordinance No. 050: Flood Plain Management Plan; an ordinance protecting and preserving the rights, privileges and property of the county or of its residents, and to preserve and improve the peace, safety, health, welfare, comfort and convenience of its residents.  No written or oral objections or comments were heard; therefore the Chair closed the public hearing.

Moved by Fletcher, seconded by Dencklau to approve first consideration of the adoption of Webster County Ordinance No. 050: Flood Plain Management Plan; an ordinance protecting and preserving the rights, privileges and property of the county or of its residents, and to preserve and improve the peace, safety, health, welfare, comfort and convenience of its residents; and further to waive second consideration and set 10:00a.m. on November 27, 2012 as the time and date for final consideration of said ordinance.  Roll call vote: Ayes – Peterson, Condon, Fletcher and Dencklau.  Nays – none.  Motion carried.

Moved by Dencklau, seconded by Condon to adjourn the meeting.  Motion carried unanimously.

The Board of Supervisors, acting as the canvassing board for the General Election held on November 6, 2012, met in Session on the above date with the following members present:  Dencklau, Peterson, Condon and Fletcher.   Absent:   Singer.

It was noted that the Special Precinct Board had reconvened at 11:00a.m. on November 9, 2012 and counted nine (9) absentee ballots that were posted marked before the election and returned before the canvass; and further counted eighty-eight Provisional Ballots.  The total ballots counted now stands at 18,393. 

Moved by Fletcher, seconded by Condon to accept the following as the Official Canvass:

Motion carried unanimously.

Moved by Dencklau, seconded by Condon to adjourn the meeting. Motion carried unanimously.

The Board of Supervisors met in Session on the above date with the following members present:  Singer, Dencklau, Peterson, Condon and Fletcher.   Absent:   None.

Moved by Peterson, seconded by Condon to approve minutes of the November 13, 2012 regular meeting.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file the following Drainage Repairs:  D.D.#2; D.D.#12 Webster & #38 Calhoun; D.D.#52; and D.D.#107 Webster & #221 Boone.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to accept and place on file resignation of Josh Egesdal, Part-time Jailer effective November 23, 2012.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve and authorize Chair to sign agreement with Decipher Data Solutions to transfer data from County Attorney’s current software system to Prolaw software system.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve Webster County Urban Renewal Annual Report for Fiscal Year 2011-2012.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve and authorize Chair to sign Certification of Fiscal Year 2012 Cost Allocation Plan. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve amendment to the Flood Buyout Administrative Plan under the Hazard Mitigation Grant Program. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve and authorize Chair to sign amendment to the Agreement for Legal Services Contract associated with Webster County FEMA Buyout Program.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign Payment Request No. 2 for Community Development Block Grant Funds for Flood Buyout Program.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve and authorize Chair to sign letter of request and payment request no. 2 for Federal and State funds from FEMA’s Hazard Mitigation Grant Program. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve pay request for Purchase Offers of Mildred Netland property and J. Mick and Alyce Flaherty property per Flood Buyout Program. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to review and approve 2011-2012 Conservation Board’s Annual Report.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to review and approve John F. Kennedy Memorial Park Master Plan.
(Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve and authorize Chair to sign permit application from Webster County Ice Breakers Inc. for snowmobile trail grooming within the right of way for 2012-2013 snowmobile season.  (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve and authorize Chair to sign permit application from MidAmerican Energy to install 12-inch gas main tap tee on existing 12-inch gas main along west side of Hayes Avenue approximately 2600 feet south of Highway 7 to extend 8-inch main onto Cargill’s property in Section 19, Douglas Township.  (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve temporary road closure of 130th Street between Easter and Fairbanks Avenues for railroad crossing repairs by Union Pacific Railroad.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve temporary road closure of 160th Street between Fairbanks and Hayes Avenue for railroad crossing repairs by Union Pacific Railroad.  Motion carried unanimously.

Chairman Singer noted that a Recount Requested for Supervisor District #4 had been received by the Auditor; and thereby ordered a recount be done according to Iowa Code.

Moved by Fletcher, seconded by Dencklau to allow claims.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to adjourn the meeting.  Motion carried unanimously.

The Board of Supervisors met in Session on the above date with the following members present:  Singer, Dencklau, Peterson, and Condon.  Absent:   Fletcher.

Moved by Peterson, seconded by Condon to approve minutes of the November 20, 2012 regular meeting.  Motion carried unanimously.

Moved by Condon, seconded by Dencklau to receive and place on file the following Drainage Repairs:  D.D.#5, Lateral 7; D.D.#234; and D.D.#2.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to adopt the following:

RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT

            WHEREAS, $1,340,000 General Obligation Capital Loan Notes, Series 2012, dated December 12, 2012, have been sold and action should now be taken to provide for the maintenance of records, registration of certificates and payment of principal and interest in connection with the issuance of the notes; and

            WHEREAS, this Board has deemed that the services offered by Bankers Trust Company of Des Moines, Iowa, are necessary for compliance with rules, regulations, and requirements governing the registration, transfer and payment of registered notes; and

            WHEREAS, a Paying Agent, Note Registrar and Transfer Agent Agreement (hereafter “Agreement”) has been prepared to be entered into between the County and Bankers Trust Company.

            NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WEBSTER COUNTY, STATE OF IOWA:

            Section 1.    That Bankers Trust Company of Des Moines, Iowa, is hereby appointed to serve as Paying Agent, Note Registrar and Transfer Agent in connection with the issuance of $1,340,000 General Obligation Capital Loan Notes, Series 2012, dated December 12, 2012.
            Section 2.    That the Agreement with Bankers Trust Company of Des Moines, Iowa, is hereby approved and the Chairperson and Auditor are authorized to sign the Agreement on behalf of the County.

            PASSED AND APPROVED this 27th day of November, 2012.

s/ Robert H Singer                   
Chairperson

ATTEST:
s/Carol Messerly                     
County Auditor

Motion carried unanimously.

Moved by Peterson, seconded by Condon to adopt the following:

RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $1,340,000 GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2012, AND LEVYING A TAX TO PAY THE NOTES

            WHEREAS, the Issuer is a political subdivision duly organized and existing under and by virtue of the laws and Constitution of the State of Iowa; and

            WHEREAS, the County is in need of funds to pay costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including funds to be loaned to the City of Fort Dodge to fund the oversizing of sewer and water services to accommodate future expansion of the County’s Industrial Park, a general county purpose, and it is deemed necessary and advisable that a form of Loan Agreement be approved and authorized and General Obligation Notes in the amount of $1,340,000, be issued for that purpose; and                   
            
            WHEREAS, the County has a population of more that 20,000 but not more than 50,000; and

            WHEREAS,  pursuant to notice published as required by Sections 331.402, 331.441, and 331.443 of the Code, the Board of Supervisors of the County has held public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $1,500,000 General Obligation Capital Loan Notes, Series 2012, for a general corporate purpose, in the amount as above set forth, and, no petition for referendum having been received, the Board is therefore now authorized to proceed with the issuance of the Notes:                                                                                          

            NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WEBSTER COUNTY, STATE OF IOWA:
            Levy and Certification of Annual Tax; Other Funds to be Used.  That for the purpose of providing funds to pay the principal and interest of the notes hereinafter authorized to be issued, there is hereby levied for each future year the following direct annual tax on all of the taxable property in Webster County, State of Iowa, to-wit:

                                                                                                                FISCAL YEAR (JULY 1 TO JUNE 30)
                                AMOUNT                                                                               YEAR OF COLLECTION      

                                $146,102                                                                                 2013/2014
                                $143,860                                                                                 2014/2015
                                $143,210                                                                                 2015/2016
                                $142,430                                                                                 2016/2017
                                $146,455                                                                                 2017/2018
                                $145,240                                                                                 2018/2019
                                $143,755                                                                                 2019/2020
                                $147,000                                                                                 2020/2021
                                $144,900                                                                                 2021/2022               
                                $142,520                                                                                 2022/2023
(NOTE:  For example the levy to be made and certified against the taxable valuations of January 1, 2012, will be collected during the fiscal year commencing July, 2013). (Full body of text on file in Auditor’s office).
            
            PASSED AND APPROVED this 27th day of November, 2012.                               

s/Robert H Singer                 
Chairperson

ATTEST:
s/Carol Messerly                    
County Auditor

Motion carried unanimously.

Moved by Condon, seconded by Dencklau to approve Tax Exemption Certificate, relating to the issuance of $1,340,000 General Obligation Capital Loan Notes.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve Continuing Disclosure Certificate relating to the issuance of $1,340,000 General Obligation Capital Loan Notes.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve 2012 Weed Commissioner’s Report.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Dencklau to approve and authorize Chair to sign permit application from MidAmerican Energy to span overhead electric transmission line across 250th Street to Star Energy at 2148 250th Street in Section 24, Elkhorn Township.  (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to receive and place on file salary increase for Ryan Weidemann to $66,402.00, effective December 17, 2012, per Engineer’s Office Salary Schedule.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize transfer from Rural Basic Fund to Secondary Road Fund in the amount of $1,050,000, per Fiscal Year 2012-2013 Budget.  Motion carried unanimously.

Moved by Condon, seconded by Dencklau to approve and authorize transfer from General Basic Fund to Secondary Road Fund in the amount of $50,000, per Fiscal Year 2012-2013 Budget. Motion carried unanimously.

Public Hearing was held on the final consideration of the adoption of   Webster County Ordinance 050: Flood Plain Management Plan; an ordinance protecting and preserving the rights, privileges and property of the county or of its residents, and to preserve and improve the peace, safety, health, welfare, comfort and convenience of its residents.  No written or oral comments or objections being heard, Chairman Singer closed the public hearing.

Moved by Peterson, seconded by Condon to approve final consideration adopt Webster County Ordinance 050: Flood Plain Management Plan; an ordinance protecting and preserving the rights, privileges and property of the county or of its residents, and to preserve and improve the peace, safety, health, welfare, comfort and convenience of its residents. Roll call vote:  Ayes – Peterson, Condon, Dencklau and Singer. Nays: None.  Motion carried.

Moved by Condon, seconded by Dencklau to adjourn the meeting.  Motion carried unanimously.